Presenter Guidelines & Resources

Thank you for your willingness to present on a topic in the field of group work to the IASWG diverse membership. Your expertise and commitment to further the profession's body of knowledge are a key component of how we advance the goals of our Association.

Membership & Registration Requirements

  • All presenters must pre-register for the event. Presenters can register for one-day if they only plan to attend the day of their session.
  • We encourage you to include IASWG colleagues as co-presenters of your session as a way to enhance your presentation.

Lead Presenter Requirements

It is the lead presenter's responsibility to inform any co-presenters of any pertinent information such as the schedule, membership, and registration requirements. The lead presenter is the IASWG's contact person; all correspondence related to an educational session will be routed through them. 

Poster Presenter Requirements

All confirmed lead presenters and co-presenters must register for symposium by the deadline designated by the associated IASWG’s contact person. Co-authors may be recognized for their contributions to poster presentations, but only registered presenters will be allowed to attend the Symposium. Non-registered authors and contributors cannot present in any capacity. To learn more about poster presentation guidelines and recommendations, click here.

Overview of Presentation Sessions

  • Presentations are presented for 30 minutes (two per room totaling 65 minutes), 45 minutes (two per room totaling 120 minutes) or for 60 minutes (one session per room). A volunteer room facilitator will be assisting with managing the time.
  • Poster sessions: are visual representations of research, practice, or training initiatives and are displayed at designated times during the Symposium. The space provided for the display of posters is 46 x 46 inches. Thumb tacks will be provided to hang your poster. To learn more about poster presentation guidelines and recommendations, click here.

Audiovisual (AV) Equipment

Workshop and paper presentation rooms have the following equipment available:

  • Projector for visual presentations, video and music (projects either video or information from a connected computer)
  • Projection Screen
  • Podium Mic
  • Desktop Computer (Dell or HP)
  • HDMI and audio connections are available for laptops. Please note: If you are utilizing a Macintosh computer or device, you will also need to bring your own adapter(s). 
  • Wireless Internet Connection

Handouts and PowerPoint Presentations

We highly encourage you to email your presentation materials, including handouts, to [email protected] to be shared in the Resource Library to provide attendees with the opportunity to electronically access and download the information. Attendees who wish to print hard copies of your handouts will then have the option. If you choose to provide printed handouts for your session, we recommend printing 25 copies.

​Communication Guidelines for Presenters

IASWG is proud to be a multinational, multicultural organization. The annual IASWG symposium is primarily conducted in English, but we ask presenters to be aware that many participants are using English as a second language. It is especially important, then, to ensure that presentations are accessible to everyone. Our general communication principle is one of inclusivity – to make sure that your presentation speaks to everyone and can be heard by everyone.

Therefore, we ask you to please adhere to the following Communication Guidelines:

  1. Be aware that speakers who do not speak your language may be in attendance at your presentation (and, possibly, people with hearing problems).
  2. At the beginning of your presentation, invite a quick overview of your audience – in particular, their international background and first languages.
  3. Introduce your country and your city or region (perhaps show these on a map with pictures). Be aware that some people in your audience might never have heard of your location.
  4. Speak loudly, clearly and ask if everybody is able to follow the content. Make breaks for peer-to-peer translation and mutual aid in your group.
  5. If you use acronyms or specific terms, please explain them and spell them out. It is likely that many people in your audience will be unfamiliar with acronyms and terms that you might take for granted.
  6. Be aware that even academic degrees are described differently in different countries. Please explain and give context.
  7. Be incorporate the symposium theme into your presentation. 

Room Locations and Set-Ups

Rooms will be arranged in row seating. If you move the chairs during your session, please return them to rows after your presentation. A volunteer will be present in the room to assist with the room arrangement.

Photograph & Video Content Ownership

IASWG will use photographs and video taken during events to promote the association and future events. By presenting an educational session you provide IASWG with the unrestricted right to use photographs and videos at its discretion for this purpose.